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Seaside Homes is a Housing Provider registered with the Information Commissioners Office as a Data Controller. Our registration number is ZA169287<\/strong>.<\/p>\n Under data protection legislation, Seaside Homes has a legal duty to ensure that any information we collect from you or have stored about you, including from other sources, is properly protected.\u00a0As a Data Controller, Seaside Homes is responsible for and must be able to demonstrate compliance with the data protection principles, which require personal data to be;<\/p>\n a) processed lawfully, fairly and transparently;<\/p>\n b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;<\/p>\n c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;<\/p>\n d) accurate and, where necessary, kept up to date;<\/p>\n e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; and<\/p>\n f) processed and kept securely.<\/p>\n[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]This privacy notice tells you what to expect when Seaside Homes collects and stores personal and special category information. \u00a0It applies to information we collect about:<\/p>\n Tenants and other residents who live in our properties<\/strong><\/p>\n During your tenancy we may collect and process information about you and members of your household such as:<\/p>\n We may also collect and process\u00a0 “special categories” of more sensitive information such as:<\/p>\n We will only use your personal data in accordance with data protection legislation, primarily in order to perform our obligations as landlord under your tenancy agreement, to comply with other legal obligations and to pursue the legitimate interests of Seaside Homes, to ensure the effective management of your tenancy.\u00a0 Use of your data may be necessary for example in order to:<\/p>\n We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.\u00a0 If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.<\/p>\n Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.<\/p>\n We may also collect or be provided with information about you from third parties such as Brighton & Hove City Council, other local authorities and statutory agencies which may include information about criminal convictions or investigations, your physical or mental health, or disability status, where this is necessary to prevent or detect unlawful acts, enable us to carry out our obligations under social protection law, for reasons of substantial public interest, or to protect your vital interests or those of another person.<\/p>\n We may also use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.<\/p>\n We do not use any form of automated decision-making in relation to your personal data.[\/vc_column_text][vc_column_text]We are committed to ensuring that your information is secure.\u00a0 In order to protect your information,\u00a0we have put in place physical, electronic and managerial\u00a0procedures to safeguard and secure the information that we collect.<\/p>\n The transmission of information via the internet or email is not completely secure.\u00a0 Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our site; any such transmission is at your own risk.\u00a0 Once we have received your personal data, we will use strict managerial procedures and security features to prevent unauthorised access.[\/vc_column_text][vc_column_text]We may need to share personal information with third parties. We do this to achieve the purposes as set out in the links above.<\/p>\n We also share information:<\/strong><\/p>\n As part of the government’s reform of welfare benefits, they’ve introduced new regulations on information sharing. \u00a0This means we can now share limited information about our residents and their properties with local authorities. \u00a0For example; name, address, age and number of bedrooms per property.<\/p>\n The new regulations will help us identify and support those who may be affected by welfare reform.\u00a0\u2028We may also disclose your personal details, if required to do so, by law or any Government body.<\/p>\n Seaside Homes contracts external companies to manage certain areas of our business, to fulfill our obligations as a landlord.\u00a0\u2028We share limited personal information of our residents with external contractors, such as name, address and telephone number.<\/p>\n \u2028\u2028Examples include:<\/strong><\/p>\n We\u2019ll only share the minimum information necessary for the contractor to carry out their services on behalf of Seaside Homes. \u00a0If you have any concerns about a company operating on behalf of Seaside Homes, or information that\u2019s been shared with an external company, please contact us using the details below.<\/p>\n We\u2019ll never sell personal information to a third party.<\/p>\n Fraud detection<\/strong><\/p>\n We may use data disclosed to us for the purpose of preventing and detecting fraud.<\/p>\n Any personal data disclosed may be used for the purpose of preventing and detecting fraud.\u00a0 This includes information provided on the Seaside Homes website or in any other way provided to us, whether it was collected on-line or not.<\/p>\n The data collected may be used for the purpose of data matching and for further investigations. This involves comparing the data we hold on you with that held by third parties solely for the purpose of detecting and preventing fraud.\u00a0 We might also use your data to further investigate fraud that we think might have been committed.<\/p>\n This involves checking with various third parties, such as the Land Registry, banks, schools and utility companies and where appropriate, making a report to the police.[\/vc_column_text][vc_column_text]We will only keep your personal data for as long as we need it to fulfill the purposes we collected it for.\u00a0 We will usually keep information relating to a residential tenancy for 6 years after the termination of the tenancy, however, we may need to keep certain information for a longer period if required by law.\u00a0 We have a document retention\u00a0policy which sets out how long we keep different types of information for. We follow legal requirements and best practice.<\/p>\n If you would like to view a copy of this\u00a0policy please\u00a0complete our\u00a0contact form<\/a>\u00a0or\u00a0contact us as follows:<\/p>\n Email:\u00a0 info@seaside-homes.org.uk<\/a><\/p>\n Telephone:\u00a0 01273 732061[\/vc_column_text][vc_column_text]You have a legal right to see what personal information we hold about you. This is called a Subject Access Request.<\/p>\n There is usually no charge made for a Subject Access Request, but we do require two forms of identification, including at least one photographic, before we can process any such request.<\/p>\n By law we have a maximum of one month to deliver the information from the date on which we receive the Subject Access Request.\u2028\u2028 We\u2019ve a Subject Access Request form which provides further information and will help you to submit your request.<\/p>\n For a copy of our Subject Access Request form please contact us on:<\/p>\n Email:\u00a0 info@seaside-homes.org.uk<\/strong><\/p>\n Telephone:\u00a001273 732061<\/strong>.<\/p>\n Your right to certain information may be restricted. For example, information not related to a third party or information relating to a police investigation.<\/p>\n You also have the right:<\/p>\n You should be aware however that if you object to us processing your personal information, this may affect the services we are able to provide you under your tenancy agreement.\u00a0 If this is likely to be the case, we will advise you at the time we receive your objection.<\/p>\n In the limited circumstances where we require your consent to process your personal data for a specific purpose, you have the right to withdraw that consent at any time.[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]\n We collect the following information from visitors to our website:<\/p>\n This privacy notice is solely for data collected and processed within our website. Please be aware that our website contains links to other sites that are not governed by this privacy statement. Visitors to our website\u00a0may be directed to third-party sites for more information, such as training opportunities, local events and advice services.<\/p>\n Seaside Homes makes no representations or warranties regarding how your information is stored or used on third-party servers. We recommend that you review the privacy statement of each third-party site linked from\u00a0our website to determine their use of your personal information.[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]\n We keep our privacy notice under regular review. We\u2019ll update it if we undertake any new or amended processing.\u00a0 We will notify you in the event that any significant changes are made. This privacy notice was last updated on the 12th July 2023.[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]\n This privacy notice does not provide detail on all aspects of Seaside Homes\u2019 collection and use of personal information. This can be found in our full General Data Protection Regulations Policy. \u00a0We\u2019re happy to provide any assistance you may need. \u00a0\u2028\u2028Please contact us using the information below.<\/p>\n How to contact us<\/strong><\/p>\n If you want to get in touch you can do so by completing our contact form <\/a>here, or\u00a0contacting us as follows:<\/p>\n Brighton and Hove Seaside Community Homes Tel: 01273 732061<\/p>\n\n
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Visitors to our website<\/h3>\n
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Links to other websites<\/h3>\n
Changes to this privacy notice<\/h3>\n
Further Information<\/h3>\n
\nUnit F, Hove Technology Centre,
\nSt Joseph\u2019s Close
\nHove
\nBN3 7ES<\/p>\n